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Productivity and Collaboration

Centrally maintained productivity and collaboration tools support project management, workgroup communication, issue tracking, time reporting, system testing, and quality assurance.

The Build a Meeting Room service selects and installs equipment to allow video conferencing or data sharing in an existing meeting room, enabling better collaboration with remote or onsite team members.

Cardinal Flex Workspace Reservation service helps space administrators to manage their shared workspaces easily, and staff without a dedicated workspace to quickly find and reserve a shared workspace for days when they are in the office.

Cardinal Print is a managed print services program at Stanford that lets you securely print, copy, and scan documents.

Stanford's recommended set of tools to maximize productivity and collaboration with colleagues, regardless of location.

Confluence (by Atlassian) is a wiki tool used by project and production support teams for collaborating on requirements, posting project or individual status, publishing  environment links, and much more.

SALLIE (Stanford ALL-Image Exchange) is Stanford’s campus-wide system for managing and sharing digital assets (photos, videos, and other files) used in communications.

Stanford provides a variety of enterprise-level document management and collaboration solutions, including the university's preferred platform, Google Drive and Google Shared drives for Stanford, as well as Microsoft OneDrive. Stanford Medicine Box is approved for High Risk data, including PHI.

G Suite provides faculty, staff, and students with access to Google document management, groups, and sites. Undergraduate students who already have Google mail accounts, plus some schools and departments, can access their @ stanford email and calendar via G Suite.

Use the Google Forms service to create polls, quizzes, surveys, and more within Google Drive.

Hardware and Software A/V Support helps  prevent and resolve hardware and software issues in conference rooms and shared spaces that use audiovisual (AV) equipment

Slack is a tool that enhances work group communications. It provides a platform for individual and groups to chat live online and keep conversations organized and accessible from anywhere, anytime. 

With Stanford Slack it's easy to discover and join other workspaces that are central to your work, although some workspaces require approval to join. You'll also be able to send a direct message to almost anyone at Stanford.

JIRA by Atlassian is the issue-tracking tool used by AS and our clients for tracking bugs, enhancements, tasks, and change requests related to both production support and new system development.

Email distribution services allow you to set up a mailing list addressed as listname@lists.stanford.edu. You can manage lists via a web-based tool that allows you to view your lists, request new lists, add/remove members, approve subscription requests, and change list properties.

The Media Storage service fills the needs of a post-production video editing workflow. The service is a complete shared-storage solution that supports collaboration across Linux, Windows, and Mac OS X operating systems while supporting the broadest range of applications.

The Room Support Service provides technical support and maintenance for conference and collaboration rooms built by University IT, other Stanford University departments, and third parties. The service does not include most classrooms.

ServiceNow Project and Portfolio Management (PPM) provides business units with a holistic view of the work they do to support the university and helps departments make better decisions, optimize resource utilization, mitigate risks, enhance communication, and execute projects to achieve their strategic goals more effectively. Through PPM, units can strategically and efficiently manage demands, resources, projects, and their portfolio.

The Shared Scientific Facilities Management (SSFM) system is a web application that provides Stanford researchers and outside institutions a centralized marketplace and billing system for scientific services and equipment available on campus.

Smartsheet is a popular online project management/collaboration tool.

Select your mobile device and learn how to manage and secure it. Discover how Stanford improves your mobile experience with custom apps and mobile websites.

The Stanford Redwood City (SRWC) Conference Room Support service one-year pilot ensures a seamless conference room experience in Cardinal, University, and Academy Halls through regular preventative room checks, pre-meeting setup by request, and on-demand assistance to resolve active issues.

 

Slack is a tool that enhances work group communications. It provides a platform for individual and groups to chat live online and keep conversations organized and accessible from anywhere, anytime. Stanford Slack Grid, or Stanford Slack, is the enterprise version of Slack.  It allows teams within Stanford to have separate, but connected, workspaces across the university.

With Stanford Slack it's easy to discover and join other workspaces that are central to your work, although some workspaces require approval to join. You'll also be able to send a direct message to almost anyone at Stanford.

The Qualtrics survey tool is an easy-to-use, full-featured, web-based tool for creating and conducting online surveys.

Stanford's video conferencing options include online solutions to host and join video conferencing meetings and onsite solutions to create your own meeting room, get technical support for your meeting room, or get technical support and equipment for a video conferencing event.

The Video Conferencing Event Support Service provides video conferencing equipment and support for your event.

The WebEx service lets you schedule, host, and attend video conferencing meetings.

The Zoom service, Stanford's recommended video conferencing tool, lets you schedule, host, and attend video conferencing meetings.