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Document Management

University IT retired the Stanford University Box service on February 28, 2023.  This information does not apply to Stanford Medicine Box. To learn more, visit the Stanford University Box Migration Project webpage.

Stanford provides a variety of document management solutions. Stanford community members with a full-service SUNet ID can take advantage of one, some, or all of these tools simultaneously. If you aren’t sure which one to choose, use the same product as the rest of your team.

If you need help converting paper files to digital files and determining which online storage solution is best for your team, a UIT representative will meet with you to discuss your individual needs and offer advice for turning your paper files into digital files and storing them online. To learn more, see Document Management Consulting.

Help me choose…

I need to: Medicine Box for Stanford Google Drive for Stanford Google Shared drives for Stanford Microsoft OneDrive for Stanford AFS Secure AFS File Storage Secure File Storage OpenText Microsoft SharePoint for Stanford
Store or share files containing High Risk Data, including Protected Health Information (PHI) or Personally Identifiable Information (PII) Recommended Recommended Recommended Recommended Not appropriate Recommended Not appropriate Recommended Not appropriate Recommended
Store or share files containing High Risk Data (NOT Protected Health Information (PHI) or Personally Identifiable Information (PII)) Recommended Recommended Recommended Recommended Not appropriate Recommended Not appropriate Recommended Recommended Recommended
Store or work with individual files larger than 5 GB Not appropriate Recommended Recommended Not appropriate Recommended Optional Recommended Recommended Recommended Recommended
Use more than 5 GB of free storage space Recommended Recommended Recommended Recommended Optional Not appropriate Not appropriate Not appropriate Recommended Recommended
Work with others to edit the same document at the same time Not appropriate Recommended Recommended Recommended Not appropriate Not appropriate Not appropriate Not appropriate Not appropriate Recommended
Easily share documents with a workgroup Not appropriate Recommended Recommended Not appropriate Recommended Recommended Recommended Recommended Recommended Recommended
Access files from a mobile device Recommended
Device must be compliant to log in.
Recommended Recommended Recommended Optional Not appropriate Not appropriate Not appropriate Recommended Recommended
Allow a group or an individual to own a folder Recommended Not appropriate Recommended Not appropriate Recommended Not appropriate Recommended Recommended Not appropriate Recommended
Learn more Medicine Box for Stanford Google Drive for Stanford Google Shared drives for Stanford Microsoft OneDrive AFS Secure AFS File Storage Secure File Storage OpenText Microsoft SharePoint
  •  =  Recommended
  •  =  Optional