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Document Management

Stanford provides a variety of document management solutions. Stanford community members with a full-service SUNet ID can take advantage of one, some, or all of these tools simultaneously. If you aren’t sure which one to choose, use the same product as the rest of your team.

Help me choose…

I need to: Box for Stanford Google Drive for Stanford AFS Secure AFS Individual & Group File Storage Secure Individual & Group File Storage
Store or share files containing Restricted data Not appropriate Not appropriate Not appropriate Recommended Not appropriate Recommended
Store or work with individual files larger than 5 GB Not appropriate Recommended Recommended Optional Recommended Recommended
Use more than 5 GB but less than 25 GB of free storage space Recommended Optional Optional Not appropriate Not appropriate Not appropriate
Work with others to edit the same document at the same time Not appropriate Recommended Not appropriate Not appropriate Not appropriate Not appropriate
Easily share documents with a workgroup Not appropriate Recommended Recommended Recommended Recommended Recommended
Access files from a mobile device Recommended Recommended Optional Not appropriate Not appropriate Not appropriate
Allow a group or an individual to own a folder Recommended Not appropriate Recommended Not appropriate Recommended Recommended
Learn more Box for Stanford Google Drive for Stanford AFS Secure AFS Individual & Group File Storage Secure Individual & Group File Storage
  •  =  Recommended
  •  =  Optional