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Request or Change a Resource Calendar

Department administrators can request a new resource calendar Location (such as a conference room or laboratory) or Non-location (such as equipment or a group calendar), a change to an existing resource calendar, or the removal of a resource calendar by completing the appropriate HelpSU request form.

  1. Go directly to the Stanford Calendar Resource Request page, or login to HelpSU and choose Request Category: Email and Calendar, Request Type: Stanford Calendar Resource Request.
  2. Select a Calendar Resource Type: Location Resource (Conference Room, Laboratory, etc.) or Non-location Resource (Equipment, Group Calendar, etc.).
  3. Complete all fields in the form. 
  4. Click Submit Help Request at the bottom of the form. You will receive a confirmation message that the form has been submitted. Note your incident number for future reference.
  5. IT Services will notify you when the creation, change, or removal of the resource is complete.

Resource types

Location Resource Calendars include:

Abbr Type
AUD Auditorium
CR Conference room
CLR Classroom
LAB Lab
PAT Small outdoor space next to building
PLZ Large outdoor space
SR Study room

Non-location Resource calendars include:

Abbr Type
AV TV, Video, or Audio equipment
BIKE Bicycles
CAL Group meeting or Events calendar
CART Electric or motorized Carts
COMP Computers and laptops
EQUIP Other miscellaneous equipment such as microscopes
LEAVE Group leave and vacation calendars
PHONE Conference phones, department cell phones, or sound stations
PROJ Projectors
PASS Parking permits and other passes
SCHED Group on-call work schedule, or project calendars
VEH Cars, Trucks, Zip Car

Resource naming convention

Location name (room names)

  1. Name — <bldg-name> <room-number> <room> <nickname>
    • <bldg-name> is either the full building name or a suitable abbreviation
      Example1: Redwood Hall (or Redwood)
      Example2: Medical School Office Building (or MSOB)
    • <room-number> is the number of the room as documented in iSpace
    • <room> any unclassified room
    • <nickname> (optional) is a commonly known name for the room
    • Examples: MSOB 311, Redwood 200, Polya 111 Turing Auditorium
  2. Room Maximum Capacity — Maximum number of people the room can accommodate
  3. Notes
    • Org code (from iSpace) for one or all organizations that “own” this room
    • Type of room:
      • AUD — Auditorium
      • CR — Conference room
      • CLR — Class room
      • LAB — Labs
      • PATIO — small outdoor space next to building
      • PLAZA — large outdoor space
      • SR — Study rooms
    • Q-B-F-R: Quad/Building/Floor/Room combination from iSpace
  4. Site — Name of Site (Stanford Campus, Redwood City, Porter Drive, SLAC etc)
  5. Building
    • <building name> is the commonly referred to name of the building
    • <(facility ID)> is the formal Q-B name in iSpace
    • Example: Jordan Hall (01-420), Cordura Hall (14-070)
  6. Floor — Floor from iSpace

Resource name

  1. Name — <owning-org> <resource-type> <resource name>
    • <owning-org> is organization responsible for maintaining the resource (using the org code from iSpace) Note: The purpose of including the org code is to allow users to see a complete list of all the resources for a particular organization
    • <resource-type> is
      • AV — TV and Videos
      • BIKE — bicycles
      • CAL — calendar for group meeting and events calendar
      • CART — carts
      • COMP — computers or laptops
      • EQUIP — for other misc equipment such as TVs and microscopes
      • LEAVE — group leave and vacation calendars
      • PHONE — conference phones or sound stations
      • PROJ — projectors
      • PASS — for parking permits and other pass-like things
      • SCHED — for groups that need to keep a group work schedule for on-call purposes, or a project calendar
      • VEH — cars
    • <resource-name> is a free form name chosen by the owning organization
    • Example: VPUE CART #1 (dark green), GES VEH Van (5) #90
  2. Notes
    • Org code (from iSpace) for one or all organizations that manage this resource
  3. Contact — Name, Contact info of person responsible for managing the resource
  4. Site — Name of Site (Stanford Campus, Redwood City, Porter Drive, SLAC etc)
  5. Building — <building name> <(Facility ID)>
    • <building name> is the commonly referred to name of the building where the resource is located/stored when not in use
    • <(facility ID)> is the formal Q-B name in iSpace
    • Example: Jordan Hall (01-420), Cordura Hall (14-070)
  6. Floor — Floor from iSpace

Tips for entering data into the request form

Q-B-F-R—the Quad Number, Building Number, Floor, and Room Number of the location or where the non-location resource is stored (e.g., 01-120-02-240). To obtain this information, visit: Campus Maps. You can search by Building Name, Department, Address, or Facility ID. The result will display the Quad Number and Building Number. Complete the location information by adding the Floor and Room numbers. For Patios, Terraces, Plazas, and Lounges, enter PAT, TER, PLZ, or LNG (e.g., 01-120-03-PAT).

ORG CODE—the University Organization code that identifies the "owner" of the resource by department (e.g., IT Services Operations=CAHR). To obtain this information, visit the Stanford University Org Code Hierarchy web page.

Last modified June 20, 2013