IT Services recommends these printers based on several guiding principles including total cost of ownership, compatibility, supportability, print speed, and Energy Star standards. Full printer specifications can be downloaded from manufacturer's site; prices may vary depending on the options. While this site is updated on a regular basis, prices and options on SmartMart may change without notice. All prices are approximate and include tax and free ground shipping.
See the Printer recommendation guiding principles before you choose, and discuss with your local IT support to help select an appropriate printer for your group.
If you have any questions, please contact IT Services.
Need help picking a printer? Use the Printer Picker below.
Printer Picker
Note: Multi-function printers are only available for Medium and Department workgroup sizes. Additionally, all recommended multi-function printers can print in B&W and Color.
Small Workgroup B&W (up to 5 users)
HP LaserJet M401DN
- Speed (pages/minute): 35 ppm B&W
- Recommended duty cycle (pages per month): up to 3,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 250 sheets
- Maximum paper capacity with optional tray(s): 800 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate printer price with tax: $423
Approximate black toner cost with tax (6,900 pages yield): $156
Download printer specifications (PDF) here.Medium Workgroup B&W Printer (up to 15 users)
HP LaserJet M601DN
- Speed (pages/minute): 45 ppm B&W
- Recommended duty cycle (pages per month): up to 12,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 600 sheets
- Maximum paper capacity with optional tray(s): 3,600 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $954
Approximate black toner cost with tax (10,000 pages yield): $158
Download printer specifications (PDF) here.Large Workgroup B&W Printer (15+ users)
Xerox Phaser 5550DN
- Speed (pages/minute): 50 ppm B&W
- Recommended duty cycle (pages per month): 50,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 11 x 17 in. (Tabloid)
- Standard paper capacity: 1,100 sheets
- Maximum paper capacity with optional tray(s): 5,100 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $2,021
Approximate black toner cost with tax B&W (35,500 pages yield): $138
Download printer specifications (PDF) here.Small Workgroup Color (up to 5 users)
Xerox Phaser 6500DN
- Speed (pages/minute): 24 ppm B&W, 24 ppm Color
- Recommended duty cycle (pages per month): up to 2,500 pages
- Resolution: 600 x 600 x 4* dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 250 sheets
- Maximum paper capacity with optional tray(s): 500 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate printer price with tax: $370
Approximate black toner cost with tax (3,000 pages yield): $107
Approximate Cyan, Magenta or Yellow toner cost with tax (3,000 pages yield): $111 each
Download printer specifications (PDF) here.Medium Workgroup Color Printer (up to 15 users)
HP Color LaserJet CP4525DN
- Speed (pages/minute): 42 ppm B&W, 42 ppm Color
- Recommended duty cycle (pages per month): up to 10,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 600 sheets
- Maximum paper capacity with optional tray(s): 2,100 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $1,697
Approximate black toner cost with tax B&W (17,000 pages yield): $222
Approximate Cyan, Magenta or Yellow toner cost with tax (11,000 pages yield): $255 each
Download printer specifications (PDF) here.Large Workgroup Color Printer (15+ users)
Xerox Phaser 7500DT
- Speed (pages/minute): 35 ppm B&W, 35 ppm Color
- Recommended duty cycle (pages per month): up to 20,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 11 x 17 in. (Tabloid)
- Standard paper capacity: 1,100 sheets
- Maximum paper capacity with optional tray(s): 2,100 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $2,794
Approximate black toner cost with tax B&W (19,800 pages yield): $332
Approximate Cyan, Magenta or Yellow toner cost with tax (17,800 pages yield): $488 each
Download printer specifications (PDF) here.Small/Medium Workgroup Multi-Function Color Printer (up to 15 users)
Xerox WorkCentre 6505DN
- Speed (pages/minute): 24 ppm B&W, 24 ppm Color
- Recommended duty cycle (pages per month): up to 4,000 pages
- Resolution: 600 x 600 x 4* dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 250 sheets
- Maximum paper capacity with optional tray(s): 500 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
- Features: Print, copy, scan, fax, email
Approximate price with tax: $596
Approximate black toner cost with tax B&W (3,000 pages yield): $107
Approximate Cyan, Magenta or Yellow toner cost with tax (3,000 pages yield): $111 each
Download printer specifications (PDF) here.Department Multi-Function Color Printer (30+ users)
Xerox WorkCentre 7545
- Speed (pages/minute): 45 ppm B&W, 45 ppm Color
- Recommended duty cycle (pages per month): up to 200,000 pages
- Resolution: 1200 x 2400 dpi
- Maximum paper size: 12.6 x 19 in.
- Standard paper capacity: 620 sheets
- Maximum paper capacity with optional tray(s): 2,080 sheets
- Duplex: Yes
- Connectivity: Ethernet
- Features: Print, copy, scan, fax, email
Approximate price with tax: $7,984
Approximate black toner cost with tax B&W (26,000 pages yield): $181
Approximate Cyan, Magenta or Yellow toner cost with tax (15,000 pages yield): $201 each
Download printer specifications (PDF) here.